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EDItX XML Documents and BISG Sales & Tax Reports

EDItX XML Document Formats were developed jointly by BISG, BIC, and EDItEUR. They are meant to mirror and extend the functionality of existing X12, TRADACOMS, and EDIFACT messages for the book trade and library sectors.

In each case, the Outline Specification is recommended as an introduction to the format and the functionality which it supports. The XML Schema contains text files which together constitute a formal definition allowing standard XML software to parse, verify, and operate on the content of correctly formulated EDItX messages. 

SALES AND TAX REPORTS

Version 1.1 available.

"Once again, BISG leads the industry by providing a best practice of Digital Sales and Tax Reporting. By having a standard adopted industry wide, Baker & Taylor has been able to build strong transactional process integration throughout the publishing industry." —Arnie Wright, Previous President & COO of Baker & Taylor

On December 19, 2012, the BISG Sales and Tax Reports received minor updates resulting from user requests and mandated requirements for Agency Sales reporting. These changes include:

  • Addition of a column for List Price
  • Mandatory zip code field for all U.S. transactions, to facilitate zone tax collection
  • Addition of a column to indicate tax exempt sales versus non-tax exempt sales
  • Minor changes to usage notes throughout

Version 1.0 was published June 2011 with minor revisions published in February 2012. While it is strongly recommended that users adopt the revised Version 1.1, copies of the original templates are available; please contact Brian O'Leary at brian@bisg.org to obtain. 

Background: Working closely with EDItEUR, BISG developed both XML and flat file (Excel) formats versions of EDItEUR's EDItX Sales and Tax Report, which are designed to meet North American book trade requirements. The BISG Sales and Tax Reports are intended to be used by a retailer, distributor, or other intermediary, or by an agent reporting on their behalf, to report sales and sales tax to a publisher or content owner. Such sales reports are the basis on which payments are made to the publisher, either by the seller or, if the seller is a branch of a larger organization that purchases centrally, by the central "buyer." The reports are suitable for use with both agency and wholesale models, and in both digital and non-digital book product supply chains.

Outline Specification

The documentation and XML schema for EDItX Sales Report Version 1.0 and the original Digital Sales Report are available on the EDItEUR website.

INVENTORY REPORTING

Last Updated October 2018 The EDItX Inventory Report format is used by a retailer, distributor, or other intermediary managing inventory (on consignment or otherwise) on behalf of the publisher or content owner, or by an agent reporting on their behalf, to report inventory levels to the publisher. Inventory reports may be used to report inventory levels and movements in those markets where various forms of inventory management are practiced. The format was derived from the EDItX Sales Report format 1.0. It is intended that the format be implemented in digital (on a physical carrier such as a CD, or online if the seller has been allocated a finite number of licenses to sell), non-digital, or mixed book product supply chains, depending upon local market requirements.

Inventory Reporting Version 1.1 was updated to make it more familiar to ONIX 3.0 users, with some revised tag names and use of ONIX code lists. It was also updated to allow for an inventory of the status of digital files to be communicated back to the publisher, reducing the need for publishers to monitor ebook and digital audio vendor websites to check on the on-sale status of their titles. This version remains fully compatible with previous versions.

Outline Specifications

XML Schemas

TRADE BOOK SUPPLY TRANSACTIONS

Last Updated February 2014 These EDItX formats are intended for general book trade use, covering transactions between retailers, wholesalers, and publishers where ordered items are supplied to, and for resale by, the trade customer responsible for sending the order. Each transaction has its own individual XML schema file, but all share a single code list file. This enables new issues of the code lists to be made without a new version of the schemas that use them.
Outline Specifications

XML Schemas

LIBRARY SUPPLY TRANSACTIONS

Last Updated February 2014 This EDItX document is from a family of formats for library supply, covering transactions between library booksellers and libraries. Each transaction has its own individual XML schema file, but all share a single code list file. This enables new issues of the code lists to be made without a new version of the schemas that use them.

Outline Specifications

XML Schemas

CONSUMER DIRECT FULFILLMENT (CDF)

Last Updated February 2014 This EDItX document is from a family of formats for consumer direct fulfillment (CDF), covering transactions between (typically) Internet booksellers and wholesalers, where the wholesaler delivers direct to the consumer who placed an order with the bookseller. Each transaction has its own individual XML schema file, but all share a single code list file. This enables new issues of the code lists to be made without a new version of the schemas that use them.
Outline Specifications

XML Schemas

 

BOOK INDUSTRY STUDY GROUP

232 Madison Avenue, Suite 1400
New York, NY 10016
Phone: 646-336-7141 | info@bisg.org